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Chapter 2: Groups as Systems
Objective: See group as interconnected, to understand the need to work with change.
Systems Theory
General systems theory was developed by a biologist Ludwig von Bertalanffy, as a way to explain complex living organism. Because living organisms are constantly changing, they are difficult to study. Only processes and relationships display any consistency. Katz and Kahn apply systems theory to small groups.
Elements in a groups life processes can be put in three categories
Inputs:all the people, information, energy, resource designed to facilitate group problem solving.
Throughput processes: Activities within the group that goes about its work. How roles, rules, and leadership develop; how members handle conflict; how members evaluate the information they receive; interaction, mutual influence
Outputs: The results, the product of the group's throughput processes. Tangible outcomes are things such as decisions, reports, building items. Intangible items are things such as feelings, personal growth, relationships, change in self, conflict strategy, etc.
Environment: Consists of everything outside the group that affects the group.
Characteristics of Systems
Open and Closed systems-
 Closed system has little or no interaction with the environmern
 Open systems had a great deal of interaction with the environment.
Interdependence the degrees to which each element of a system influences and is influenced by the other elements. Do the group members rely on one another to achiever the shared goal?
Feedback- the part of the system's output that is returned to the system as input
Multiple causes, multiple paths-Many factors combine to form a single outcome. Often we try to blame failures or contribute successes to one person . There are multiple paths within a system to achieve the goal.
Nonsummativity-A system is not the sum of its parts. A group is an entity of its own and takes on a life of its own and so performs better or worse than anyone may expect. Groups have on days and off days.
Groups can have a positive assembly effect-- positive synergy where the output is superior to the individual efforts of members
Groups can have process loss--negative synergy-- groups of intelligent people can make poor decisions.
Taken from Communicating in Groups: Applications and skills by Galanes, Adams and Brilhart
A System is a set of interconnected parts working together
to form a whole in the context of a changing environment.
It is meaningless to look at a single part without looking at the interconnectedness
of the whole.
THE SYSTEMS THEORY OF FAMILY
 System's theory has been used to look at family as a system
 Systems theory says that a family is " a dynamic whole composes of constantly shifting interrelationships but still bounded and rule-governed. "
 The whole family is greater than the sum of its parts
 A change in one member affects the whole family
 Behavior is more revealing than words
 Family members conform to rules.
Interconnectedness of Parts
Ripple Effect- In a system, one part can have significant impact on the whole. A chain reaction often spreads across an entire system.
 A seemingly small part of a huge system can generate an enormous ripple effect.
 Even very small systems can experience the ripple effect
 The ripple effect an individual has on a group does not have to be a negative experience.
Synergy (syn=together + ergon + work)
Synergy occurs when group performance form group action of members exceeds expectations based on perceived abilities and skills of individual members.
Synergy is produced only when group members work in an interconnected way.
Negative Synergy occurs when group members working together produce a worse result than expected based on perceived individual skills and abilities of members.
Adaptability to Change
Who Moved My Cheese?
Read pg 37-76
The Handwriting on the Wall
Change Happens
They keep moving the cheese
Anticipate Change
Get Ready for the Cheese to Move
Monitor Change
Smell the Cheese Often So You Know
When It is Getting Old
Adapt to Change Quickly
The Quicker You Let Go of Old Cheese
The Sooner You Can Enjoy New Cheese
Change
Move With The Cheese
Enjoy Change
Savor The Adventure and
Enjoy the Taste of New Cheese
Be Ready To Change Quickly
And Enjoy it Again and Again
They Keep Moving the Cheese
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Lesson from Within the Maze
If you do not change you can become extinct
What would you do if you weren't afraid?
Smell the cheese often so you know when its getting old
Movement in a new direction helps you find new cheee
When you move beyond your fear, you feel free.
Imagining myself enjoying new cheese even before I find it, leads me to it.
The quicker you let go of old cheese, the sooner you find new cheese
It is safer to search in the maze than remain in a cheeseless situation
Old beliefs do not lead you to new cheese
When you see that you can find and enjoy new cheese, you change course
Noticing small changes early helps you adapt to the bigger changes that are to come
Move With The Cheese and Enjoy It!
People change when they
hurt enough to have change
learn enough to want change
receive enough they are able to change
John Maxwell
The Boiled Frog theory of non decision
by Tichyand Sherman (1993) compares a group to frogs in water. They note that if you put frogs in water and gradually turn up the heat they don't jump out because they don't notice the gradual change in temperature. Many organizations have "croaked" because they did not see gradual changes in the environment --auto, steel, construction, electronics. They did not change so they died.
Adaptability is the modification of the structure and/or function of the system in response to changing conditions.
Openness to change
 Openness is continuous interaction with the outside environment
 All living systems are open to some degree
 No group can be completely isolated
 As systems open to the outside, new input inevitably disturbs the system and produces change
 Have you changed lately, if you want to become a change agent, you also must change. John Maxwell
Openness and Boundaries
 Degree, rate, and desirability are three general factors that influence a group's ability or willingness to adapt successfully to change.
 Boundaries regulate the degree of openness and consequent exposure to change in a system. Boundary control determines the amount of access a group has to input and influence outsiders
 Boundaries leak. There is always some interchange with the environment that leaks through the boundaries
Methods of Boundary Control
 Groups establish boundaries
Physical Boundaries: Locked doors, walls, inconvenient location, partitions
Psychological Barriers: Make an individual feel that they don not belong to the group
Linguistic Barriers: Private vocabulary
Rules: Establish who can become a group member and they also define appropriate behaviors in specified social settings.
Roles: A pattern of behavior exhibited by a member of a group. All roles have expectations attached to them.
 Groups set boundaries by establishing networks or patterns of information flow and personal contact. . Networks control the access and flow of information within the group and may isolate the group from outside influences.
People's minds are changed through observation and not arguement
-Will Rogers
? How could a work team invite an outsider (often called isolates) to be part of the team and make them feel welcome?
When have you felt like an outsider?
How is the work of an outsider affected?
Did you know that network studies show isolates?
Closer Look: Bound and Gagged: Cult Boundary Control
A cult is a group that forms around a person who claims he or she has a special mission or knowledge, which will be shared with those who turn over most of their decision making to that self-appointed leader."
Characteristics of cults:
1. Cults have strong, charismatic leaders who exercise control in an authoritarian power structure.
2. Cults have a shared belief system whose adherents accept that they alone are gifted with the revealed truth
3. Cults insist on regimented behavior of followers, strict obedience to authority figures, and unquestioning acceptance of the groups norms and beliefs.
4. Cults create rigid boundary control.
 They create physical isolation as a boundary control
 They control information as boundary control
 They use group argot (group speak/jargon) incomprehensible to outsiders
 They erect psychological barriers. (Chosen ones, we versus us mentality)
 They control boundaries by rigid rules
Boundaries and Group Effectiveness
A group must close off when both the quantity and the quality and type of input place undue stress on the group and prevent it from accomplishing its task.
Influence of Size
As groups increase in numerical size, complexity increases.
Qualitative Complexity
Brostrom (1970) observes that as the size of the group increases arithmetically, the possible number of interactions between group members increases geometrically (Exponentially)
Number in Group
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Interactions Possible
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2
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2
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3
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9
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4
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28
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5
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75
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6
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186
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7
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441
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8
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1056
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Complexity and Group Transactions
 Larger groups typically have more non-participants than smaller groups
 Smaller groups inhibit overt disagreement and signs of dissatisfaction more than larger groups do
 Example: Twelve Angry Men
 Splinter groups and faction are more likely to emerge in larger groups
 Small groups can exert more pressure for members to conform
 Groups size effects levels of cooperation
 When looking at groups form 12 to 30, the smaller groups were more cooperative and collaborative.
 Larger groups were more likely to form cliques, small narrowly focused subgroups that create a competitive atmosphere
 Group members tended to be less satisfied with groups of ten or more.
 The overall group climate deteriorates when groups become large.
 Consensus (unanimous agreement) becomes difficult and majority vote is often used to make final decisions when groups are large.
 The perfect size is the smallest size capable of performing the task effectively.
 Many researchers point to the ideal size of 5
Groups versus Organizations
With increasing group size comes greater formality
The flow of information changes as groups become organizations
Little negative information from below reaches the top of the corporate hierarchy or if it does it is delayed.
Information distortion is a bigger problem in organizations than in smaller groups.
Closer Look: The Beatles as a System
Definition of a Small Group
A group is a human communication system composed of three or more individuals, interacting for achievement of some common purpose, who influence and are influenced by one another.
A simple collection of individuals is called an aggregation.
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